Every organization is looking for ways to equip their mobile workforce, whether remote employees, travelling sales staff/representatives, or just providing more ways employees can work efficiently. Today I want to talk about Microsoft Teams Phone and VDI – a match made in the Cloud.
I’m one of those people who travel frequently and rely not only on having a reliable working environment, but also having access to telecommunications.
Running Teams Phone on VDI is a clear win in these regards!
VDI and VoIP, a common struggle
As most of you know, VDI and VoIP applications can be a major struggle with 3rd party applications not providing audio optimizations for environments that use VDI. This commonly results in in sluggish, jolty, delayed, and/or poor audio quality, in addition to audio processing in your VDI environment which uses resources on your VDI cluster.
For years, the most common applications including Microsoft Teams, Zoom, and even Skype for Business provided VDI optimizations to allow high quality (optimized) audio processing, resulting in almost perfect video/audio telecommunications via VDI sessions, when implemented properly.
Teams Phone running on a VMware Horizon VDI Session
I was tired of using a 3rd party VoIP app, and wanted a more seamless experience, so I migrated over to Teams Phone for my organization, and I’m using it on VDI with VMware Horizon.
Microsoft Teams Phone
While I’ve heard a lot about Teams phone, Microsoft’s Phone System, and PSTN capabilities, I’ve only ever seen it deployed once in a client’s production environment. This put it on my list of curiosities to investigate in the future a few years back.
This past week I decided to migrate over to Microsoft Teams Phone for my organizations telephony and PSTN connectivity requirements. Not only did this eliminate my VoIP app on my desktops and laptops, but it also removed the requirement for a problematic VoIP client on my smartphone.
Teams Phone Benefits
Single app for team collaboration and VoIP
Single phone number (eliminates multiple extensions for multiple computers and devices)
Microsoft Phone System provides PBX capabilities
Cloud Based – No on-premise infrastructure required (except device & internet for client app)
I regularly use Microsoft Teams on all my desktops, laptops, and VDI sessions, along with my mobile phone, so the built-in capabilities for VoIP services, in an already fairly reliable app was a win-win!
I’ll go in to further detail on Teams Phone in a future blog post.
Teams Phone on VDI
Microsoft Teams already has VDI optimizations for video and audio in the original client and the new client. This provides an amazing high quality experience for users, while also offloading audio and video processing from your VDI environment to Microsoft Teams (handled by the endpoints and Microsoft’s servers).
When implementing Teams Phone on VDI, you take advantage of these capabilities providing an optimized and enhanced audio session for voice calls to the PSTN network.
This means you can have Teams running on a number of devices including your desktop, laptop, smartphone, VDI session, and have a single PSTN phone number that you can make and receive calls from, seamlessly.
Pretty cool, hey?
The Final Result
In my example, the final result will:
Reduce my corporate telephony costs by 50%
Eliminate the requirement for an on-prem PBX system
Remove the need for a 3rd party VoIP app on my workstations and mobile phone
Provide a higher quality end-user experience
Utilize existing VDI audio optimizations for a better experience
In this guide we will deploy and install the new Microsoft Teams for VDI (Virtual Desktop Infrastructure) client, and enable Microsoft Teams Media Optimization on VMware Horizon.
This guide replaces and supersedes my old guide “Microsoft (Classic) Teams VDI Optimization for VMware Horizon” which covered the old Classic Teams client and VDI optimizations. The new Microsoft Teams app requires the same special considerations on VDI, and requires special installation instructions to function VMware Horizon and other VDI environments.
You can run the old and new Teams applications side by side in your environment as you transition users.
Switch between New Teams and old Teams on VDI
Let’s cover what the new Microsoft Teams app is about, and how to install it in your VDI deployment.
New Microsoft Teams app VDI optimized with Toggle for new/old version
Ultimately, it’s way faster, and consumes way less memory. And fortunately for us, it supports media optimizations for VDI environments.
My close friend and colleague, mobile jon, did a fantastic in-depth Deep Dive into the New Microsoft Teams and it’s inner workings that I highly recommend reading.
Interestingly enough, it uses the same media optimization channels for VDI as the old client used, so enablement and/or migrating from the old version is very simple if you’re running VMware Horizon, Citrix, AVD, and/or Windows 365.
Install New Microsoft Teams for VDI
While installing the new Teams is fairly simple for non-VDI environment (by simply either enabling the new version in the Teams Admin portal, or using your application manager to deploy the installer), a special method is required to deploy on your VDI images, whether persistent or non-persistent.
Do not include and bundle the Microsoft Teams install with your Microsoft 365 (Office 365) deployment as these need to be installed separately.
Please Note: If you have deployed non-persistent VDI (Instant Clones), you’ll want to make sure you disable auto-updates, as these should be performed manually on the base image. For persistent VDI, you will want auto updates enabled. See below for more information on configurating auto-updates.
You will also need to enable Microsoft Teams Media Optimization for the VDI platform you are using (in my case and example, VMware Horizon).
New Teams client app uses the same VDI media optimization channels as the old teams (for VMware Horizon, Citrix, AVD, and W365)
If you have already enabled Media Optimization for Teams on VDI for the old version, you can simply install the client using the special bulk installer for all users as shown below, as the new client uses the existing media optimizations.
While it is recommended to uninstall the old client and install the new client, you can choose to run both versions side by side together, providing an option to your users as to which version they would like to use.
Enable Media Optimization for Microsoft Teams on VDI
If you haven’t previously for the old client, you’ll need to enable the Teams Media Optimizations for VDI for your VDI platform.
For VMware Horizon, we’ll create a GPO and set the “Enable HTML5 Features” and “Enable Media Optimization for Microsoft Teams”, to “Enabled”. If you have done this for the old Teams app, you can skip this.
Computer Configuration -> Policies -> Administrative Templates -> VMware View Agent Configuration -> VMware HTML5 Features -> VMware WebRTC Redirection Features -> Enable Media Optimization for Microsoft Teams
When installing the VMware Horizon client on Windows computers, you’ll need to make sure you check and enable the “Media Optimization for Microsoft Teams” option on the installer if prompted. Your install may automatically include Teams Optimization and not prompt.
VMware Horizon Client Install with Media Optimization for Microsoft Teams
If you are using a thin client or zero client, you’ll need to make sure you have the required firmware version installed, and any applicable vendor plugins installed and/or configurables enabled.
Install New Microsoft Teams client on VDI
At this time, we will now install the new Teams app on to both non-persistent images, and persistent VDI VM guests. This method performs a live download and provisions as Administrator. If running this un-elevated, an elevation prompt will appear:
New Teams admin provisioned offline install for VDI
For the offline installation, you’ll need to download the appropriate MSI-X file in additional to the bootstrapper above. See below for download links:
For non-persistent environments, you’ll want to disable the auto update feature and install updates manually on your base image.
To disable auto-updates for the new Teams client, configure the registry key below on your base image:
HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Teams
Create a DWORD value called “disableAutoUpdate”, and set to value of “1”.
New Teams app disappears after Optimization with OSOT
If you are using the VMware Operating System Optimization Tool (OSOT), you may notice that after installing New Teams in your base or golden image, that it disappears when publishing and pushing the image to your desktop pool.
The New Teams application is a Windows Store app, and organizations commonly choose to remove all Windows Store apps inside the golden image using the OSOT tool when optimizing the image. Doing this will remove New Teams from your image.
To workaround this issue, you’ll need to choose “Keep all Windows Store Applications” in the OSOT common options, which won’t remove Teams.
Using New Microsoft Teams with FSLogix Profile Containers
When using the new Teams client with FSLogix Profile Containers on non-persistent VDI, you must upgrade to FSLogix version 2.9.8716.30241 to support the new teams client.
Confirm New Microsoft Teams VDI Optimization is working
To confirm that VDI Optimization is working on New Teams, open New Teams, click the “…” in the top right next to your user icon, click “Settings”, then click on “About Teams” on the far bottom of the Settings menu.
New Teams showing “VMware Media Optimized”
You’ll notice “VMware Media Optimized” which indicates VDI Optimization for VMware Horizon is functioning. The text will reflect for other platforms as well.
Uninstall New Microsoft Teams on VDI
The Teams Boot Strap utility can also remove teams for all users on this machine as well by using the “-x” flag. Please see below for all the options for “teamsbootstrapper.exe”:
C:\Users\Administrator.DOMAIN\Downloads>teamsbootstrapper.exe --help
Provisioning program for Microsoft Teams.
Usage: teamsbootstrapper.exe [OPTIONS]
Options:
-p, --provision-admin Provision Teams for all users on this machine.
-x, --deprovision-admin Remove Teams for all users on this machine.
-h, --help Print help
Install New Microsoft Teams on VMware App Volumes / Citrix App Layering
Previously, using the New Teams bootstrapper, it appeared that it evaded and didn’t work with App Packaging and App attaching technologies such as VMware App Volumes and Citrix Application layering, however following the instructions on KB97141 will work.
The New Teams bootstrapper downloads and installs an MSIX app package to the computer running the bootstrapper.
Conclusion
It’s great news that we finally have a better performing Microsoft Teams client that supports VDI optimizations. With new Teams support for VDI reaching GA, and with the extensive testing I’ve performed in my own environment, I’d highly recommend switching over at your convenience!
This guide will show you to install Microsoft (Classic) Teams and deploy Microsoft Teams VDI Optimization on VMWare Horizon for Manual Pools, Automated Pools, and Instant Clone Pools, for use with both persistent and non-persistent VDI. This guide works for Microsoft Teams on Windows 10 and Windows 11, including the new Windows 11 22H2.
Please see my post Deploy and install the New Teams for VDI to learn how to deploy the new Teams client for VDI. The Classic client will go end of support on June 30, 2024.
Before Microsoft Teams VDI Optimization, VMware’s RTAV (Real-Time Audio-Video) was generally used. This offloaded audio and video to the VMware Horizon Client utilizing a dedicated channel over the connection to optimize the data exchange. With minor tweaks (check out my post on enhancing RTAV webcam with VMware Horizon), this actually worked quite well with the exception of microphone quality on the end-users side, and high bandwidth requirements.
Starting with Horizon View 7.13 and Horizon View 8 (2006), VMware Horizon now supports Microsoft Teams Optimization. This technology offloads the Teams call directly to the endpoint (or client device), essentially drawing over the VDI VM’s Teams visual interface and not involving the VDI Virtual Machine at all. The client application (or thin client) handles this and connects directly to the internet for the Teams Call. One less hop for data, one less processing point, and one less load off your server infrastructure.
Microsoft Teams Optimization uses WebRTC to function.
Deploying Microsoft Teams Optimization on VMware Horizon VDI
There are two components required to deploy Microsoft Teams Optimization for VDI.
Microsoft Specific Setup and Configuration of Microsoft Teams
VMware Specific Setup and Configuration for Microsoft Teams
We’ll cover both in this blog post.
Microsoft Specific Setup and Configuration of Microsoft Teams Optimization
First and foremost, do NOT bundle the Microsoft Teams install with your Microsoft 365 (Office 365) deployment, they should be installed separately.
We’re going to be installing Microsoft Teams using the “per-machine” method, where it’s installed in the Program Files of the OS, instead of the usual “per-user” install where it’s installed in the user “AppData” folder.
Non-persistent (Instant Clones) VDI requires Microsoft Teams to be installed “Per-Machine”, whereas persistent VDI can use both “Per-Machine” and “Per-User” for Teams. I use the “Per-Machine” for almost all VDI deployments. This allows you to manage versions utilizing MSIs and GPOs.
Please Note that when using “Per-Machine”, automatic updates are disabled. In order to upgrade Teams, you’ll need to re-install the newer version. Take this in to account when planning your deployment. If you use the per-user, it will auto-update.
For Teams Optimization to work, your endpoints and/or clients MUST have internet access.
Let’s Install Microsoft Teams (VDI Optimized)
For Per-Machine (Non-Persistent Desktops) Install, use the following command:
And that’s it for the Microsoft Specific side of things!
VMware Specific Setup and Configuration for Microsoft Teams Optimization
When it comes to the VMware Specific Setup and Configuration for Microsoft Teams Optimization, it’s a little bit more complex.
VMware Horizon Client Installation
When installing the VMware Horizon Client, the Microsoft Teams optimization feature should be installed by default. However, doing a custom install, make sure that “Media Optimization for Microsoft Teams” is enabled (as per the screenshot below):
VMware View Client Install with Microsoft Teams Optimization
Group Policy Object to enable WebRTC and Microsoft Teams Optimization
You’ll only want to configure GPOs for those users and sessions where you plan on actually utilizing Microsoft Teams Optimization. Do not apply these GPOs to endpoints where you wish to use RTAV and don’t want to use Teams optimization, as it will enforce some limitations that come with the technology (explained in Microsoft’s documentation).
We’ll need to enable VMware HTML5 Features and Microsoft Teams Optimization (WebRTC) inside of Group Policy. Head over and open your existing VDI GPO or create a new GPO. You’ll need to make sure you’ve installed the latest VMware Horizon GPO Bundle. There are two switches we need to set to “Enabled”.
Expand the following, and set “Enable HTML5 Features” to “Enabled”:
Next, we’ll set “Enable Media Optimization for Microsoft Teams” to “Enabled”. You’ll find it in the following:
Computer Configuration -> Policies -> Administrative Templates -> VMware View Agent Configuration -> VMware HTML5 Features -> VMware WebRTC Redirection Features -> Enable Media Optimization for Microsoft Teams
And that’s it, you’re GPOs are now configured.
If you’re running a persistent desktop, run “gpupdate /force” in an elevated command prompt to grab the updated GPOs. If you’re running a non-persistent desktop pool, you’ll need to push the base image snapshot again so your instant clones will have the latest GPOs.
Confirming Microsoft Teams Optimization for VDI
There’s a simple and easy way to test if you’re currently running Microsoft Teams Optimized for VDI.
Open Microsoft Teams
Click on your Profile Picture to the right of your Company Name
Expand “About”, and select “Version”
Microsoft Teams – About and Version to check Teams Optimization for VDI
After selecting this, you’ll see a toolbar appear horizontally underneath the search, company name, and your profile picture with some information. Please see the below examples to determine if you’re running in 1 of 3 modes.
The following indicates that Microsoft Teams is running in normal mode (VDI Teams Optimization is Disabled). If you have configured VMware RTAV, then it will be using RTAV.
Microsoft Teams VDI Optimization disabled
The following indicates that Microsoft Teams is running in VDI Optimized mode (VDI Teams Optimization is Enabled showing “VMware Media Optimized”).
Microsoft Teams VDI Optimization enabled
The following indicates that Microsoft Teams is configured for VDI Optimization, however is not functioning and running in fallback mode. If you have VMware RTAV configured, it will be falling back to using RTAV. (VDI Teams Optimization is Enabled but not working showing “VMware Media Not Connected”, and is using RTAV if configured).
Microsoft Teams VDI Optimization Fallback
If you’re having issues or experiencing unexpected results, please go back and check your work. You may also want to review Microsoft’s and VMware’s documentation.
Conclusion
This guide should get you up and running quickly with Microsoft Teams Optimization for VDI. I’d recommend taking the time to read both VMware’s and Microsoft’s documentation to fully understand the technology, limitations, and other configurables that you can use and fine-tune your VDI deployment.
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